LP Recruitment Ltd doing business as Edge Legal Recruitment (“Edge”) is fully committed to its obligation to collect, use, and disclose personal information through lawful means only, and to safeguard the personal information in its control. This Privacy Policy has been developed with that commitment in mind.
Definitions
The term “privacy officer” refers to the individual at Edge responsible for ensuring compliance with this policy
The term “personal information” in the context of this Privacy Policy means any information about an identifiable individual, except that individual’s business contact information and job title.
The term “Contact information” in the context of this privacy policy means any information that would enable that person to be contacted at their place of business and is not covered by this policy
A. Application of the Privacy Policy
This Privacy Policy applies to the collection, use, disclosure, retention, and destruction of personal information from and about individuals who use or seek to use the services provided by Edge.
This Privacy Policy is intended to apply to the handling of personal information by Edge in every jurisdiction in which we do business. As a result, it has been tailored to meet the requirements of any applicable federal and provincial legislation.
B. Accountability and Transparency
Lindsey Petherick is Edge’s Privacy Officer charged with ensuring that our informationhandling practices are in compliance with this Privacy Policy. She can be reached by telephone at 778.996.2817 and by email at [email protected] or by mail at
Privacy Officer
Edge Legal Recruitment
821 Ridgeway Avenue
North Vancouver, V7L3R2
B.C.
Canada
C. Identifying Purposes
Edge collects, uses, and discloses personal information for the purpose of administering, operating, and improving our business; providing you with our products and services; and as otherwise allowed or required by applicable law. For example, we may collect, use, and disclose your information in order to do any of the following:
• Verify identity and qualifications
• Assist us in determining what positions best suit our clients’ particular qualifications;
• Better understand your needs so that we can provide improved service;
• Provide you with information concerning our full range of services;
• Comply with any relevant or mandatory legislative or regulatory requirements.
• And for any other reasonable purpose to which you consent.
D. Consent
Edge is respectful of the need for consent and will obtain client and candidate consent to collect, use or disclose personal information (except where, as noted below, we are authorized to do so without consent).
Consent may be express (provided electronically, orally, or in writing, at the outset of your relationship with Edge) or implied from your conduct. For example, if you provide us with your email address, we will assume that we are allowed to use that information for the purpose of communicating with you about recruitment opportunities or other services.
You have the right to change or even withdraw your consent at any time by notifying our Privacy Officer in writing. Withdrawing consent may limit our ability to provide recruitment services.
Edge does not obtain consent in certain circumstances including, but not limited to, the following circumstances:
• Where legal, medical, or security reasons may make it impossible or impractical to obtain consent;
• Where the collection, use, or disclosure is permitted without consent under applicable privacy legislation;
• When the personal information is available from a public source (e.g., a telephone directory);
• For the purposes of collecting a debt;
• To protect ourselves from fraud;
• To investigate an anticipated breach of an agreement or a contravention of law
E. Collection of Information
Edge collects, collates and retains only the personal information that is necessary for the purposes identified in this Privacy Policy including but not limited to the following;
• Your business contact information
• Your employment history
• your academic history and qualifications;
• your references
• your salary requirements
• assessments performed by Edge consultants;
• correspondence exchanged by Edge and its clients.
F. Use and Disclosure of Information
Edge uses and discloses personal information only for the purposes identified in this Privacy Policy, unless we have your consent to use and disclose under circumstances of your choosing or unless we are permitted or required to do so by law.
Edge will never, under any circumstances, disclose your personal information to potential employers without your express prior consent.
Edge will not use or disclose a client or candidate’s personal information for any additional purpose unless we obtain consent to do so
Edge will only share your personal information with people who have a legitimate business interest in seeing it, including but not limited to client firms and organizations seeking to hire legal professionals, to conduct client or candidate surveys in order to
enhance the provision of our services; to contact our clients or candidates directly about new recruitment services that may be of interest.
We may disclose your personal information to third parties who contract or collaborate with us in the provision of our full range of services, including marketing and events.
G. Retaining and Destroying Information
Edge will retains personal information for as long as necessary to fulfill the purposes identified in this Privacy Policy.
Edge will destroy personal information when it is no longer required to fulfill the identified purpose, or when destruction is required by law or requested by you.
Edge obtains commitments from third parties to whom we transfer personal information, confirming that those third parties will abide by applicable privacy legislation and this Privacy Policy by retaining personal information only while it is required to fulfill the identified purpose, and destroying the personal information when it is no longer required.
H. Ensuring Accuracy
Edge maintains records of personal information as accurate, current and complete where they may be used to make a decision about the client or candidate or disclosed to another organization or as necessary for the purposes identified in this Privacy Policy.
You may request a correction of your personal information in our custody or control in writing to our Privacy Officer, if you believe our records to be inaccurate or incomplete. If your personal information is demonstrated to be inaccurate or incomplete, we will correct the information as required and send the corrected information to any organization to which we disclosed the personal information in the previous year. If the correction is not made, we will note the client’s or candidate’s correction request in the file.
Please contact our Privacy Officer if you have any questions concerning how up to date
your personal information is.
I. Safeguards
Edge is committed to the security and protection of all personal information, through physical, organizational and technical safeguards, from unauthorized access, collection, use, disclosure, copying, modification, or disposal or similar risks.
We retain very few paper records, those we retain are stored in locked, pin protected filing cabinets in our secure offices. Electronic documents are kept in password-protected files stored on our cloud server in Vancouver, secured with encryption and firewalls and accessed only via the use of user IDs and passwords.
J. Website (www.edgerecruitment.ca)
You can visit our website without revealing any personal information including your name and email address. From time to time this Website may include an opportunity to sign up to receive further emails or materials from us (such as applying for job postings, invitations to an event or by sending us an enquiry, uploading a resume or requesting a meeting), the name and contact information you provide for this purpose will be kept confidential and used only for the purpose you had indicated in the sign-up process. We imply that you have consented to the collection, use and disclosure of your personal information at this point.
This website may include links to other sites. Edge is not responsible for the privacy practices or the content of such sites.
Our server may collect information related to your visit to our website, including the IP address and domain used to access our site, the type and version of your browser, the website you came from to access our site, any website page that is viewed by that
IP address and what country you are from. We use this information to monitor and upgrade our website’s performance for our business purposes.
This Website has security measures in place to protect the loss, misuse and alteration of the information under our control. That said, we cannot guarantee the confidentiality of any information transmitted to the firm through this Website or by e-mail.
By using this Website, you consent to the collection and use of your information as described above by Edge.
K. Requesting Access to your Personal Information
You have a right to access your personal information, subject to limited exceptions such as: (i) solicitor-client privilege, (ii) disclosure would reveal personal information about another individual, (iii) health and safety concerns.
Edge requires a written request, providing sufficient detail to identify the personal information being sought, from individuals seeking access to their personal information.
Upon request, we will also tell individuals how we use their personal information and to whom it has been disclosed, if applicable.
Edge will make the requested information available within 60 business days or provide written notice of an extension where additional time is required to fulfill the request.
In addition, information in some cases may have been destroyed pursuant to our records retention and destruction practices. If we are unable to provide you with access, we will inform you in writing of the reasons why not and the recourse available to you.
Please contact our Privacy Officer in writing for more information about the relevant procedures.
L. Complaints, Compliance and Questions
The Privacy Officer handles compliance with applicable privacy legislation. Edge responds to written complaints regarding compliance as required by applicable privacy legislation.
Edge responds as promptly as we can to inquiries about our policies and practices relating to the handling of personal information.
An individual who has an inquiry or a complaint is asked to contact our Privacy Officer for more information, per Clause B Accountability.
